The Product

🧠 AI-Augmented Process Automation for SMEs

Efficiencer maps your most repetitive workflows—email triage, document processing, ERP updates—and replaces them with lightweight, explainable, and monitored AI automations. We use Spring AI, LangChain4j, and industry-standard tooling to ensure future-proof scalability.

We use Spring AI, LangChain4j, and other open, industry-standard technologies to integrate directly into your existing systems—without lock-in, black-box behavior, or a painful learning curve.

Whether you’re handling 50 invoices a month or managing 1,000 service requests, Efficiencer is designed to deliver meaningful, measurable efficiency gains in weeks, not months.

🛠️ Typical Use Cases

📩 Email Triage & Customer Request Routing

Automatically read and classify incoming customer emails, extract intent and relevant metadata (e.g. invoice number, urgency), and route to the appropriate department—or trigger backend actions directly.

Example: A manufacturing SME reduced response time for customer inquiries by 60%, freeing up 12+ hours/month of admin work.

📄 Document Parsing & Data Extraction

Automate the processing of PDFs, scanned delivery notes, invoices, or contracts. Extract structured data and feed it into ERP or CRM systems without human intervention.

Example: A logistics firm automated the extraction of delivery data from PDFs and directly pushed it to SAP via API.

🔁 ERP/CRM Data Entry & Workflow Updates

Reduce error-prone manual data entry by using LLMs to intelligently populate or update records in business systems based on free-text notes, forms, or attachments.

Example: A service provider integrated with Odoo to auto-fill job reports from technician notes and emails.

🎯 What You Get: Our Services & Deliverables

1. Discovery & Opportunity Mapping

• Remote workshop with key process stakeholders
• Identification of 2–5 high-potential automation candidates
• Risk assessment and feasibility evaluation (privacy, cost, tooling)

2. Rapid Prototyping & Integration

• Lightweight PoC using Spring AI + LangChain4j + vector DB
• Integration with your existing systems (ERP/CRM/file servers)
• Fully explainable LLM logic with fallback mechanisms

3. Deployment & Monitoring

• Containerized deployment (cloud, hybrid, or on-prem)
• Usage dashboards, metrics, and human-in-the-loop controls
• Optional retraining pipelines for evolving business needs

4. Documentation & Training

• User training sessions (video & live)
• Technical handover & documentation
• Optionally: enable your team to extend/maintain flows

🚀 Key Benefits at a Glance

• ⏱️ Reduce handling time by up to 70% for repetitive admin work
• 🔌 ERP/CRM integration with common systems like SAP, Odoo, Salesforce, DATEV
• 🛡️ GDPR-compliant with on-prem hosting and no third-party data leaks
• 💡 Transparent pricing and implementation in under 90 days
• 📈 Fast ROI, typically 3–6 months